IntelliDrive OS costs $79 per month, flat for the whole business, billed monthly — unlimited users, and every IntelliDrive feature included at that price. Billing is monthly only, with no per-user fee and no feature tiers to unlock, and the first 30 days are free: a card is required at signup, and canceling in Settings → Billing before day 31 costs nothing.
That is the whole pricing model. If you searched "how much does IntelliDrive OS cost," you now have the answer, and the rest of this page is the diligence: what "flat" actually means in the fine print, what the $79 genuinely covers, what it does not cover, and how the number lands against the field-service platforms most owners shortlist alongside it. Software pricing is one of the few line items on a service business's P&L that you can decide once and stop thinking about, so it is worth understanding the structure and not just the number.
What "flat" means, specifically
"Flat" gets used loosely in software marketing, so here is the precise version:
- Unlimited users. Every technician, dispatcher, office admin, and the owner all get their own login at no additional cost. Hiring your fourth tech in March changes your IntelliDrive bill by $0.
- No transaction meter. Sales, quotes, and payments are not metered. There is no monthly transaction allowance and no overage line on your IntelliDrive bill in a busy month.
- Every IntelliDrive feature included. There is no Essentials-to-Pro-to-Elite ladder. Multi-location inventory, warranty records, technician commissions, the workforce time clock, and the email campaign tools live in the same $79 as basic invoicing. Two things are separate products: GetTimePad scheduling and dispatch ($199/month) and KeyBot, the AI phone receptionist from thekeybot.com.
- No long-term contract. The plan is billed month to month, and monthly is the only billing option.
The practical effect is that your software cost becomes a fixed number you can forecast. A one-truck operator and a six-truck operator pay the same $79, which means the IntelliDrive line item does not move when your business does.
What is actually in the $79
IntelliDrive OS is a single product rather than a base product with paid tiers. Everything below is in the same $79 subscription; the two things that are not are listed at the end of this section:
Point of sale and payments. Full POS with split payments across cash, check, on-account, and a card payment link; returns, discounts, barcode scanning, and receipts. Cards are taken through payment links, texted or emailed to the customer's phone and paid through your own QuickBooks Payments, Square, or Stripe account; IntelliDrive does not use card-present hardware, so there is nothing to buy for card payments.
Inventory across trucks and locations. Stock counts per location and per service truck, inventory counts with an audit and a one-click fix, exact stock transfers between shops and vans, purchase orders, part orders with tracking, and FIFO/LIFO/Average Cost valuation; reorder alerts are an opt-in setting that puts an in-app notification in front of owners and admins. Selling a part decrements the location that sold it.
Invoicing and quotes. Quotes turn into sales in one step when the customer approves (IntelliDrive stores and converts them but doesn't send them), and on-account credit sales plus preorder deposits cover the customers who do not pay at the point of service. IntelliDrive does not have recurring invoices or maintenance agreements.
Customers, portal, and warranty. Each customer record keeps sales history, notes, photos and documents, and warranty records; a customer portal shows receipts and statements (it does not take payments); and every product on a sale gets a warranty record automatically — 30 days by default, or an extended plan — searchable in Warranty Lookup by receipt number, phone, or product name or SKU.
Chargeback protection. On a payment-link sale, the record keeps the customer's signature, the terms they accepted, their IP address and device, any photos, and their location when their browser shares it; Square accounts also get dispute management, with disputes copied in, matched to the sale, an evidence packet built, a deadline email plus a 48-hour reminder, and the rebuttal submitted from the app. It is evidence, not a guarantee.
Back office. A one-way push of sales and payments to QuickBooks Online that you run when you want it; technician commissions as a percentage of gross profit or revenue, with Pay & Wages reports and a weekly commission email; a workforce time clock with timesheets and pay rates; expenses with receipt reading and mileage checks; and reports for sales, payments, taxes, inventory value, and out-of-stock items, with CSV export.
Not in the $79. GetTimePad scheduling and dispatch — calendar, dispatch, live GPS, ETA texts, Tech Mode, and review requests — is a separate $199/month add-on, and its GPS tracking device is a one-time $299. KeyBot, the AI phone receptionist, is a separate product from thekeybot.com. And IntelliDrive needs a connection: cash sales keep working in an already-open app if the connection drops and sync when it returns, but everything else needs coverage.
On a tiered platform, several of those bullets are upsells. Here, every IntelliDrive feature above is the same $79.
The math when you grow from one tech to six
The interesting property of flat pricing is not what it costs today — it is what it costs at the size you are trying to become.
Take a deliberately made-up example, not any vendor's price list: a per-seat platform that charges $40 per user per month. That is genuinely cheaper than $79 when you are a solo operator, which is an honest point in favor of per-seat pricing. Add an office admin and you are at $80. Add a second tech and you are at $120. At six people you are at $240 a month, against a flat $79 — and that is before anyone needs a feature that only exists on a higher plan.
Platforms priced per technician at the enterprise end of the market charge by headcount, so the bill grows with every truck you add. That buys real capability for a large contractor with a dispatch office and dedicated staff to run it, and this comparison is not a claim that all software should cost $79. It is a claim that a three-truck locksmith or appliance-repair shop may be paying enterprise per-seat rates for capabilities it never uses.
The second-order effect is worse than the first. When software bills per seat, owners ration seats. The office admin shares the owner's login. The new hire works off a paper ticket for his first two months because nobody wants to add a seat mid-cycle. The part-time weekend tech never gets access at all. Every one of those decisions puts a hole in your data — jobs with no technician attached, sales with no attribution, inventory that decrements from the wrong truck. We wrote a longer piece on exactly this dynamic in the true cost of per-user pricing in field service, and the short version is that the license fee is usually the smaller half of the bill.
There is a planning argument here as well as a cost one. A software line that changes shape every time you hire, promote, or lose someone is a line you cannot forecast, and forecasting starts with the basics the SBA's guide to managing your finances lays out: proper books of your revenue and expenses. Owners running seasonal trades feel this hardest: a landscaping or pest-control business that staffs up in spring and down in fall is repeatedly adding and removing seats, or paying for seats through the slow months because cancelling and re-adding is administratively annoying. A fixed $79 removes that decision from the calendar entirely.
What the $79 does not cover
Being straight about the exclusions matters more than the inclusions, because surprises here are what make owners distrust a pricing page.
Card processing fees are separate. Your processor — QuickBooks Payments, Square, or Stripe — sets and charges those rates, and they are billed by the processor, not by IntelliDrive OS. There is no per-transaction markup layered on top. Settlement timing is also the processor's, not ours: for U.S. Stripe accounts, Stripe's payouts documentation lists a standard settlement of two business days, and QuickBooks Payments and Square follow their own schedules. If you are modeling cash flow, model that gap whichever processor you use.
Hardware is optional and separate. IntelliDrive OS runs in a browser on hardware you already own — a phone or tablet in the truck, a laptop at the counter — and the camera scans barcodes, so nothing stops you from running your first month with no new equipment at all. The GetTimePad GPS tracking device, if you want live tracking, is a one-time $299.
Your accounting subscription is your own. The one-way QuickBooks Online push is part of the $79; the QuickBooks Online subscription it pushes to is billed by Intuit.
GetTimePad and KeyBot are separate. GetTimePad scheduling and dispatch is $199/month, and KeyBot is its own product from thekeybot.com.
That is the complete list: processing, optional hardware, your accounting subscription, and the two separate products.
It is worth separating those two costs mentally, because owners often blame their software for their processing rate or vice versa. Processing is a percentage of revenue and moves with volume; the subscription is fixed and does not. Slow collection is a cash-flow problem for any small business (QuickBooks' cash-flow resources cover invoice terms and past-due follow-up), so the money question that deserves your attention is how fast you collect, not whether your subscription costs a few dollars more or less. A payment link in the customer's hand at the job helps with exactly that.
How the pricing compares
Here is how the platforms owners most often evaluate are priced:
| Platform | How it is priced |
|---|---|
| IntelliDrive OS | $79/month flat for the whole business, unlimited users, billed monthly |
| Jobber | Per user |
| ServiceTitan | Per technician |
| Housecall Pro | Tiered plans |
| Workiz | Tiered plans |
Check each vendor's own pricing page for current plans and prices; this table only describes the shape of each model.
IntelliDrive OS is built around the register and the stockroom — point of sale, inventory counts by location and truck, warranty records, and payment-link dispute evidence — which is why it fits parts-heavy trades such as locksmiths, appliance repair, garage door, and electrical. Scheduling-first platforms are built around the calendar; in the IntelliDrive family that is GetTimePad, a separate add-on.
None of that makes the alternatives bad software. If you want the detailed, feature-by-feature version including where each competitor is genuinely the better choice, we maintain honest comparisons against Jobber, ServiceTitan, Workiz, and Housecall Pro. Jobber's scheduling polish is real. ServiceTitan is built for a scale most independents will never reach and prices accordingly. If your business sells no parts and holds no inventory, a scheduling-first tool may serve you fine.
Who should not buy it
A pricing page that only lists reasons to buy is a sales page. Three honest cases where $79 flat is the wrong deal:
You are a true solo operator with no parts inventory, no counter sales, and no plan to hire — a per-seat entry plan can cost less and you will not use the POS or inventory depth. You are an enterprise contractor with 40 trucks, a dispatch floor, and a procurement department, in which case you need the enterprise tooling and the enterprise price that comes with it. Or you are mid-contract on another platform with a year left, where the migration timing matters more than the monthly delta and the right move is to plan the switch for renewal rather than eat the remaining term.
Everyone in between — one to roughly fifteen technicians, real parts inventory, real counter or field sales — is the shape of business flat pricing was designed for.
The bottom line
$79 per month, flat, billed monthly, with the first 30 days free. Unlimited users, every IntelliDrive feature. Card processing is billed by your processor, and GetTimePad scheduling and dispatch ($199/month, plus a $299 one-time GPS device) and KeyBot are separate products.
The value of that structure is not that it is the lowest number on the market on day one — at one user it is not. The value is that it is the same number on the day you hire your third technician, the day you add a second truck's inventory, and the day you add a second shop. Software that gets more expensive every time you grow is quietly taxing the thing you are working toward. If you want to see whether the product holds up against your actual parts list and your actual jobs, take the live demo or start your free trial — the first 30 days are free — and run a week of real work through it. The full plan details are on the pricing page.
Related reading: Field service software under $100 per month · Is field service software worth it at three technicians?. For a complete machine-readable feature and pricing reference, see our LLM reference page.