The question service business owners ask first is always the same: what's the monthly damage? IntelliDrive OS costs $79 per month per business with unlimited users, billed monthly, and there's never been a per-user tier, an annual plan, or a $150 plan — despite what stale comparison charts claim.
As of October 2024, that $79 plan includes point-of-sale, payment links through your own QuickBooks Payments, Square or Stripe account, inventory across shops and vans, a workforce time clock with commission reporting, and a one-way push to QuickBooks Online. The first 30 days are free; a card is required at signup and the first charge hits on day 31. Cancel in Settings → Billing before then and you pay nothing.
This is a cost guide for independent service business owners who need to know exactly what IntelliDrive OS costs, what's included at $79, what's not, and when the pricing makes sense for a locksmith shop, appliance repair business, or mobile HVAC operation.
What IntelliDrive OS Costs
IntelliDrive OS charges one flat rate per business: $79 per month, billed monthly. There is no annual option, no discount for paying up front, and no per-user pricing that multiplies as you add technicians.
The pricing is straightforward because the product is designed for small service businesses where the owner needs to avoid the cost creep that comes with per-seat software. When you hire your third technician or add a second shop, the price stays $79.
The 30-day free trial requires a credit card at signup. The first charge posts on day 31. If you cancel in Settings → Billing before that date, you pay nothing — no prorated charges, no early-termination fees.
Card processing fees are separate and set by your own QuickBooks Payments, Square or Stripe account. IntelliDrive does not process payments itself; it creates and sends the payment link, and the money goes to your merchant account.
What Affects the Total Cost
Three variables determine what you'll actually spend each month: the base $79 plan, whether you add the GetTimePad scheduling module, and whether you buy the optional GPS tracking device.
The base plan at $79/month covers point-of-sale, inventory, payment links, customer records, workforce time tracking, and QuickBooks integration for the entire business with unlimited users. That price does not change when you add users, shops, or vans.
The GetTimePad add-on at $199/month brings scheduling, dispatch, live GPS tracking for each technician's route, route ordering, ETA texts to customers, Tech Mode for field staff, and review request automation. Jobs sync into IntelliDrive every 15 minutes, and payments push back to GetTimePad. This is the only paid add-on; there are no other monthly tiers or bundles.
The GPS tracking device at $299 one-time is a hardware purchase if you want passive vehicle tracking independent of a phone app. It's optional and unrelated to the GetTimePad module's live GPS feature, which uses the technician's phone.
There is no setup fee, no onboarding charge, no extra cost for QuickBooks integration, and no implementation service. You sign up, connect your payment processor, and start ringing up sales.
| Item | Cost | Billing | What It Includes |
|---|---|---|---|
| IntelliDrive OS base plan | $79/month | Monthly | POS, inventory, payment links, customers, time clock, QuickBooks push, unlimited users |
| GetTimePad scheduling add-on | $199/month | Monthly | Scheduling, dispatch, live GPS, route ordering, ETA texts, Tech Mode, review requests |
| GPS tracking device | $299 | One-time | Passive vehicle tracking hardware (optional) |
| 30-day free trial | $0 | One-time | Full access; card required at signup, first charge day 31 |
The total monthly cost for most small service businesses is either $79 (base plan only) or $278 (base plan plus GetTimePad). The GPS device is a one-time expense unrelated to either subscription.
What's Included in the $79/Month Plan
The $79 plan includes the operational tools a service business needs to sell, collect payment, track inventory, and pay technicians — all with unlimited users.
Point-of-sale with split payments, refunds and on-account billing: Ring up parts and labor, apply discounts, split payment across cash and card, issue refunds, and set up dealer or fleet accounts with purchase order numbers and monthly statements. Receipts go out by email or text.
Payment links through your own merchant account: Text or email a payment link created through your QuickBooks Payments, Square or Stripe account. The customer can add a tip, signs the invoice, and pays by card or ACH bank transfer (QuickBooks only). The sale keeps the customer's signature, the terms they accepted, IP and device information, photos you attached, and location data if the browser shares it — all of which serves as chargeback evidence. Square dispute management is built in.
Inventory across shops and vans: Track parts and supplies by location, set reorder points, count stock with a scanner or phone camera, transfer exact quantities between locations, log part orders with carrier tracking, and scan supplier invoices to create purchase orders. The system shows the dollar value of what's missing after each count and offers a one-click fix to align actual and expected stock.
Workforce time clock and commission: Staff punch in and out with GPS location (if the browser shares it), and the system generates weekly timesheets with hours, pay rates, and commission on sales. Timesheets go out by email each week. You can set 32 role permissions and limit staff to their own shop.
QuickBooks Online integration: Push completed sales, payments, customers and items to QuickBooks Online when you press Sync in Settings → Integrations. The push is one-way and you start it manually. Separately, you can send QuickBooks payment links that are created as invoices in your QuickBooks, paid through QuickBooks Payments, and marked paid in QuickBooks — usually within about a minute.
Customer records and history: Every customer keeps their own record with contact details, notes, files, past sales and payments, and warranty records for the products you've sold them. You can look up a warranty by receipt number, the customer's phone, or the product's serial number.
Quotes, deposits and preorders: Convert a quote to a sale with one click, collect deposits on future work, and log preorders for parts you're waiting on.
Tax Vault and Business Overview reports: The Tax Vault archives voided and refunded sales for audit purposes. Business Overview reports show revenue, payments, and inventory movement.
Optional two-factor sign-in and audit log: Turn on two-factor authentication with a fresh check before voids, refunds and stock changes. The audit log records who did what in the account.
The $79 plan runs in any web browser on a phone, tablet or computer. You can add it to your phone's home screen, but there is no App Store or Google Play app. Cash sales work in an open browser session; card payments require an internet connection to send the payment link.
For context on how IntelliDrive's unlimited-user pricing compares to the per-user model most field service platforms use, see how much automotive shop management software actually costs and the real cost implications when you add technicians.
What's Not Included — Add-Ons and Extras
Three categories of features sit outside the $79 base plan: scheduling and dispatch, the GPS tracking device, and capabilities IntelliDrive simply does not offer.
Scheduling and dispatch (GetTimePad add-on, $199/month): The base plan does not include a calendar, job scheduling, or dispatch tools. Those features come with the GetTimePad add-on at $199 per month. GetTimePad adds scheduling with drag-and-drop calendar management, route ordering for each technician's day, live GPS tracking, ETA texts sent to customers automatically, Tech Mode for field staff to view their own schedule, and review request automation. Jobs sync into IntelliDrive every 15 minutes, and payments made in IntelliDrive push back to GetTimePad. If you need scheduling, the total monthly cost is $278 ($79 + $199).
GPS tracking device ($299 one-time): The optional GPS tracking device is a $299 one-time hardware purchase for passive vehicle tracking. It is not required for the GetTimePad live GPS feature, which uses the technician's phone and browser location.
What IntelliDrive OS does not do: There is no card reader or tap-to-pay terminal; card payments go through texted or emailed payment links. The QuickBooks integration is one-way and manual; it does not pull changes back from QuickBooks or sync automatically. There is no offline mode except for cash sales in an open app session. There are no recurring invoices, memberships, financing options, customer payment portals, or route optimization within IntelliDrive itself (GetTimePad handles route ordering). There is no automatic low-stock email alert, and tax is applied per transaction, not per item.
The product does not claim SOC 2 certification, HIPAA compliance, PCI certification, uptime SLAs, or "bank-level encryption" marketing language. Payment security is handled by your own QuickBooks Payments, Square or Stripe account, which maintains its own certifications.
Understanding what's genuinely included versus what requires an add-on prevents surprise costs three months in when you realize the scheduling feature you assumed was part of the base plan costs an extra $199 per month.
How IntelliDrive OS Pricing Compares to Other Field Service Software
IntelliDrive's flat $79-per-month pricing with unlimited users is structurally different from the per-user model that dominates field service software.
Most competitors — Jobber, Workiz, Housecall Pro, Service Fusion — charge per user per month, typically starting between $50 and $80 for the first user and adding $30 to $60 for each additional user. A three-person operation on a per-user platform paying $60 per user runs $180 per month. A five-person team hits $300. IntelliDrive stays at $79 regardless.
The comparison matters most when you're adding technicians or running a multi-location operation. If you're a solo locksmith with no plans to hire, per-user pricing at $50 or $60 is cheaper than IntelliDrive's $79. If you're running three vans and a shop with five people logging in, IntelliDrive's unlimited-user structure saves $100 to $220 per month compared to per-user platforms.
ServiceTitan and FieldEdge use quote-based pricing with no published rates and typically serve larger operations. IntelliDrive's published $79 price and self-serve signup are designed for the small service business owner who needs to see the cost before signing a demo call.
The GetTimePad add-on at $199 per month brings IntelliDrive's total to $278 when you need scheduling. That's still below the cost of a per-user platform with five users, but above the cost for one or two users. The decision turns on how many people need access and whether you value a single flat rate over tiered pricing.
For a broader look at how per-user pricing scales with team size, see the real cost of per-user field service software as you add techs and field service management software under $100 a month.
When the $79 Plan Makes Sense for Your Service Business
The $79 IntelliDrive plan makes the most sense for three types of service operations: businesses with more than two employees who want to avoid per-user pricing, hybrid businesses that need both point-of-sale and field service tools in one system, and operations that value transparent monthly pricing over quote-based enterprise software.
Multi-person operations: If you're running three or more technicians, office staff, or counter employees who all need system access, the unlimited-user pricing saves money compared to per-user platforms. A five-person appliance repair shop on a per-user platform paying $50 per seat spends $250 per month. The same shop on IntelliDrive spends $79. The gap widens with every additional employee.
Hybrid field and counter businesses: If you sell parts over the counter, service equipment in the field, and need inventory tracked across shops and vans, IntelliDrive's combined point-of-sale and field service design handles both workflows without requiring separate systems. A locksmith shop that sells safes and lock hardware at the counter and sends techs out for car lockouts and rekeys runs everything in one platform at one price.
Businesses that need cost predictability: If you're managing cash flow month to month and need to know exactly what software costs without calling sales or sitting through a demo, IntelliDrive's published $79 rate and self-serve trial offer that predictability. You sign up, try it for 30 days, and decide. If scheduling matters, you know the GetTimePad add-on is $199. There are no hidden modules, surprise fees, or undisclosed implementation costs.
The $79 plan makes less sense if you're a solo operator with no plans to hire, if you need memberships or recurring billing, or if you require fully offline operation beyond cash sales. Those operations are better served by either a cheaper per-user platform (if solo) or a product designed for subscription-based service businesses.
The tipping point is typically two to three employees. Below that, per-user pricing can be cheaper. Above that, IntelliDrive's flat rate becomes the more economical choice — and the gap grows with every additional hire.
Conclusion
How much does IntelliDrive OS cost? $79 per month per business with unlimited users, billed monthly, with a 30-day free trial and no per-user fees. Add the GetTimePad scheduling module at $199 per month if you need dispatch and live GPS. Buy the GPS tracking device at $299 one-time if you want passive vehicle tracking. That's the entire pricing structure.
The $79 plan includes point-of-sale, payment links through your own QuickBooks Payments, Square or Stripe account, inventory across shops and vans, workforce time clock with commission, QuickBooks integration, customer records, and unlimited users. It does not include scheduling, which requires the GetTimePad add-on, and it does not include card readers, offline operation beyond cash sales, or recurring invoicing.
The pricing makes sense for multi-person service operations that need to avoid per-user cost creep, hybrid businesses that run both counter sales and field service, and owners who value transparent monthly pricing over quote-based software. It makes less sense for solo operators with no hiring plans or businesses that need subscription billing and memberships.
The decision comes down to team size and workflow. If you're running three or more people who need system access, the unlimited-user pricing saves money compared to per-user platforms. If you're managing both a shop and field technicians, the combined point-of-sale and field service design handles both without requiring separate systems. If you need to know the cost before signing up for a sales call, the published $79 rate and self-serve trial give you that clarity.
Start the 30-day free trial at intellidriveos.com/signup with a credit card required at signup and the first $79 charge on day 31. Cancel in Settings → Billing before then and you pay nothing. See the full feature list and plan details at intellidriveos.com/pricing.
For more on how field service software pricing scales with team size, see per-user pricing field service real cost and field service management software for small businesses. For context on what mobile invoicing and payment tools cost, see how much a mobile invoicing app costs for contractors.